It's time to (re)start the Mac information manager series, a project I began a year and a half ago. I now (finally!) have the time to dedicate some time to this. What follows is a brief synopsis of what I've already written about, presented so that it's not necessary to refer back to older posts. I also set the stage for where I intend to go with the series from this point forward.

Here, then, is a recap:

You may be familiar with the archaic acronym PIM (Personal Information Manager). As I said in a previous post, I think this term is hopelessly broad and meaningless. Every program used on a home computer is, in a sense, a personal info manager. For the purpose of these reviews, then, I've decided to ditch PIM. I'm adopting a new acronym I'll call MIP (Making Info Perform). It's a bit cheesy, but I think MIP better captures a certain spirit of the myriad info management solutions out there today: the promise is to not only harness the chaos that is your data, but to feed it back to you with ease, and in ways that foster insight and creativity. That's what I expect out of my info management tools, at any rate.

Such tools are increasingly necessary to manage the flood of text, documents, PDFs, images, bookmarks, emails, multimedia files, snippets, and notes that comprise our digital life. The good news: there are many solid productivity and organization applications for the Mac to help reduce your clutter, most of which offer ample free trial periods. The bad news: they all claim to be the perfect solution for organizing your mess of information. Which app to choose?

That's what I'm trying to answer here by taking a thorough look at a selection of some of the more popular Mac-based info managers. Personally, it's a good time for me to tackle this. While I've used Yojimbo for several years, I'm not sure it's the app I want to stick with. Since Yojimbo recently released version 2 of the app (requiring a $20 upgrade fee), I want to better understand my alternatives before paying out.

If you're familiar with the backstory to this series, you know that I've struggled with identifying which apps to include. Now I've nailed down the list to include EagleFiler, Yojimbo, Together, SOHO Notes, and Circus Ponies Notebook. My selection criteria is based on several factors: personal interest, popularity in the Mac community, and reader feedback from the early days of this series. As I already covered Yojimbo when I began this series, I'm not going to review it again in full. Instead, I'll present a short update to reflect what's new and notable in version 2. I recognize that this is not a complete list, but it's a decent cross-section.

A key challenge I've faced in preparing to review these apps is one of classification. These tools do many different things, but they have common elements. One goal of this project is to find a way to tie them all together in some sort of framework. I think I now have a decent working model. When we last left off (a long time ago), I proposed that information managers for the Mac generally fall in three main categories:

Finders

These applications strive to serve up something better than Apple’s Finder to archive, organize, and search through your important documents. Apps in this category tend to focus on giving you powerful metadata tools to help you find what you need and organize your existing documents/files. Examples are Leap, PathFinder, EagleFiler, Together, DEVONThink.

Creators

These apps focus on providing a better notebook experience. They provide a central repository to create and collect notes, ideas, snippets, multimedia clips, and (to a lesser extent) existing documents. Simple interfaces, quick entry, and rapid search are emphasized. Examples are Yojimbo, Evernote, Notebook, VooDooPad

Visualizers

These applications focus on providing a better creative space in which to help you plan projects, discover relationships, and gain insight into your data. Examples are Curio, Tinderbox, OmniOutliner.

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How do we tie these categories together? I originally tried placing the categories on a linear spectrum, but several readers pointed out that a triangle plot would be more apropos. I have to agree (for the backstory on this, read the comments of the Spectrum of PIM post). So here's the triangle, in all its glory:



The idea behind the triangle is that there’s a lot of overlap in function between the various info management tools out there, so this plot is a way to show where an app falls in terms of utility as a file organizer (F=Find), note creator (C=Create), or visualizer (V=Visualize). The corners of the triangle represent 100% Finder (bottom left point), 100% Creator (top point), and 100% Visualizer (bottom right point). The farther you get away from any one of these points, the lower the percentage for a given category.

If you're not familiar with how to read this sort of plot, it's easiest to see how it works by way of example. And since this isn't an exact science, I'll employ a simpler version of the triangle for my reviews. Here's what the triangle plot looks like sans percentage lines for EagleFiler, as an example:



I place EagleFiler at a location that represents about 75% file organizer, 20% notebook, and 5% visualization tool. Make sense?

I’ve included Visualizers in this model based on the recognition that is an important sub-category of the genre, but I've decided to limit my reviews to tools that fall more in the finder and creator categories. Still, it's useful to include visualizers for two reasons. First, some of finder/creator focused-apps have functions that fall within the visualization realm. Second, some of the visualizing tools on the market include note-taking and file organizational features. My hope is that the triangle will, at a minimum, provide a handy way to think about any given info management tool (even if that app isn't covered in this particular series, and even if you don't agree with my where I place a particular app). In other words, this framework hopefully accommodates all or most of the apps that fall within the broader 'information manager' category.

OK. That's enough about the triangle.

In closing, I want to reemphasize a few points I previously made to set the stage for the resumption of these reviews: some of these tools focus on organization, some on creating new info, and some focus most on tying together all stuff into some sort of coherent package so we can find our way forward. There aren’t necessarily clear winners that do it all. Our challenge is to pick the right apps to do the job in a way that is natural for us. It may mean using more than one info management tool.

The question, then, is how do these various organizers measure up? I'll be looking at the aforementioned apps with a focus on answering the following questions:

1. Could I figure out how to use the application with minimal fuss (preferably without referring to documentation)?
2. Was I still enthusiastic about using the application after a week of use?
3. How well does the app integrate into the Mac OS?
4. How well could I manage all of my tasks (work, home, play, etc.)
5. How did the program ‘feel?’ How ‘mac-like’ is it?

Now on to the reviews.

Things from Cultured Code will be officially unveiled at Macworld Expo in one week. Today, Things 1.0 Release Candidate hit the streets.

I’ve been using this app for a long time now. It feels like it’s been in Beta forever. I am grateful that I’ve had the chance to use it for free for so long, and now I’m ready to plunk some money down.

That Things took so long to reach 1.0 (it was originally slated to come out last Spring) speaks volumes about the care and attention placed into creating this app. If you want to get a sense for how much care and attention we’re talking about, check out the blog entries chronicling the development process.

In short, if you’ve never used it, try it out. If you find it as useful as I do and also own an iPhone or Touch, consider getting the mobile version as well. The syncing is flawless.

Things is one of the most elegant and polished apps that I’ve used. It promises to be a well-deserved hit.

So you decide to buy a copy of Things from Cultured Code. You've read great things about it (no pun intended), and you're ready to graduate from chaotic analog scratchings on a notepad to an elegant digital management process using an award-winning application.

Impatient, you give the instructions a cursory glance, then begin madly entering tasks. A week later, you note that most of the items you dumped in the inbox during the first week are overdue. Your initial enthusiasm wanes. You want to use this app, but old habits die hard. With a tinge of guilt, you keep reverting to writing down your tasks on a notepad.

One day, you decide to give it another go. You paid for this app, after all. Months go by. In time, you learn just enough (largely through trial-and-error) to use Things as a basic task management tool. Habits are formed. You know how to add new task items, create projects, set due dates, and tag your items. But your list is still chaotic. Your tags are haphazard. You start a project, then abandon it. You tend to stick all of your tasks in the inbox and leave them there. While you've made the switch to digital task management, you know that you're not taking advantage of the power under the hood. You know that—if you took the time to really grok this app—you'd be more productive.

Like many of the other Mac apps you've purchased, Things is a tool you want to learn how to use in the way it was intended to be used—but time is at a premium. And, let's be honest, you just aren't going to take the time to read the documentation.

Enter the screencast. For many people, it's hard to really get how to use an app by reading written instructions. It's much easier (and more enjoyable) to watch a video demonstration.

series of high-quality videos that teach you how to deploy your purchase. These videos are available at ScreenCastsOnline, a one-man show run out of the UK offering high-quality video productions that illustrate how to use the Mac OS and a variety of popular Mac software titles.

If you don't want to or can't afford to subscribe to this service, you'll still find excellent free tutorials here. And if you're willing to invest a modest amount of cash to learn how to better use your apps and operating system, now is the time to grab a membership. This month, ScreenCastsOnline is offering a 50 percent discount. At $57 for a six-month membership, this a good deal. You get a lot for your money.

Disclaimer: I don't subscribe to ScreenCastsOnline, and I'm not sponsored by this operation in any way. But I've viewed many SCO videos and have found that they are uniformly outstanding. Take a look at some of the many free screencasts on offer and decide for yourself. I say that if you're going to pay for a Mac application, it's in your interest to learn how to use it well. I think this is one of the best ways to do this.

Another solid option is Lynda.com. The reason I don't subscribe to ScreenCastsOnline is that I'm fortunate enough to enjoy unlimited access to Lynda through my employer, so my plate is full. This site offers a huge selection of tutorials, enough to keep me occupied for years. If you are in the business of web development, graphic design, video work, photography, audio production, or Flash development, you'll get a lot out of these tutorials.

Here's the difference between the two: SCO is consumer-focused and Mac-centric. Lynda.com is geared towards corporate users who have employees on a variety of platforms with specialized needs. SCO focuses on Mac-specific OS and app tutorials that meet the needs of most Mac users. Lynda.com focuses on professional development and training for higher-end applications/tools like the Adobe Creative Suite or Final Cut Studio. An advantage of SCO is that you can download tutorials and keep them forever. There's no DRM. With Lynda.com, tutorials are online-only. For personal training on the Mac, SCO is the way to go. For professional training, steer to Lynda (and you may want to consider pitching Lynda to your employer. Compared to on-site training courses, it's dirt cheap).

alternativeto.net and iusethis.com.

AlternativeTo is the newer of the two sites, and I really like the approach they're taking. Pick a product (Mac, Windows, Linux, online) and see a user-generated lists of alternatives to that product. There are 15 alternatives to Photoshop for the Mac, for example. While all the alternatives are not necessarily equals to a given app, it at least provides a wide angle shot of what's available. I use it as an exploratory tool to find out about applications I've never heard of before.

The other site, iusethis, is similar. You can look up an app (Mac, iPhone, Windows) to get an idea of how many people use it, to include viewing random user comments of varying merit. As with AlternativeTo, it's easy to link to related apps to explore other solutions. This site is best for taking a quick snapshot of the relative popularity of a given app, what some people are saying about it, and for exploring the most popular apps (according to the self-selected user base of iusethis) in a given category. It's the site I use to get a ballpark estimation of what users think of a given application.

National Novel Writing Month kicks off for its tenth year. Entrants (you could be one of them!) commit to completing a 50,000-word novel in one month, completing the effort by midnight on Nov. 30. The rules are simple: start your oeuvre from scratch, meet the the minimum novel length, and submit your entry at the end of the month. That's about all there is to it.

What a great idea. The writing window for the event is ludicrously short by design. Rest assured that your novel will probably suck, and take solace in the fact that most other entries will equally suck. Who cares? And that's the point: it's OK. Just write. A deadline imposed by an outside force may help you to finally start that great work of fiction lurking in the shadows of your mind. Focus on quantity, worry about the quality later. Starting the writing process is often the hardest part, and this yearly event is a clever, fun way to get you started.

So, if you're up to the challenge, why not try out a couple of writing-focused Mac tools? Here's a couple of good deals tied to the event:

Scrivener. Download the trial version of this excellent writing tool for a special extended period that runs through Dec. 7 (longer than the usual 30-day trial period). Use Scrivener to research, organize, and write your breakthrough novel. If you reach your 50,000-word NaNoWriMo goal, you can buy Scrivener for 50 percent off the regular price ($40). If you don't make your goal, but still want to buy Scrivener, take advantage of a 20 percent discount by entering the discount code 'NANOWRIMO' in the coupon text field in their online store. Good deal. I've used Scrivener since July 2007, and I'm quite fond of it. It's a great creative writing tool, and adapts well to a variety of research and writing tasks.

Storyist. Here's another novel-focused app that aims to serve your research, word processing, and storyboarding needs. If you want to buy a copy to help you through NaNoWriMo, you can get 25 percent off the purchase price of the boxed ($79) or download ($59) version of the app by entering the coupon code 'NANOWRIMO' in the coupon text field in their online store. If you want to try out Storyist for the duration of NaNoWriMo before you buy, send Storyist a message to get a trial copy that'll keep working through the first week in December. If you decide to join the NaNoWriMo challenge and can make it to San Francisco for the kickoff event, you can get a free copy of the app. Lastly, Storyist is giving away two Kindles with $50 gift cards for those who raise the most money for the event — similar to a walk-a-thon, you can line up sponsors for your NaNoWriMo effort via Giftool.com if you're so inclined. Proceeds go to creative writing programs around the world.

This week, I decided to seek out alternatives to NetNewsWire, the popular feed reader from NewsGator.

My disenchantment with NetNewsWire began soon after NewsGator updated the app, switching from a private syncing service to Google Reader at the end of August. I didn’t have any trouble migrating my feeds to Google Reader, as some users did. I also didn’t mind that the updated version of the NNW desktop client displayed unobtrusive ads. Hey, it’s free (A paid version is in the works to get rid of the ad; a paid, ad-free version for iPhone is already available).

My problem with NetNewsWire is all about the iPhone app. Before NNW switched to Google Reader, my iPhone app was reliable, quick, and pleasant to use. After I upgraded to the newest version of the free NNW iPhone app, syncing began to take much longer and, more importantly, ceased to function reliably. Sometimes it would sync, sometimes it would not. It drove me crazy. Often, it would appear to sync correctly, but selecting a feed would result in a blank screen or (even more annoying) a blank screen with an embedded advertisement. I put up with this spotty performance for weeks (hoping it would get better, hoping it would be upgraded) before deciding to try something else.

I’m not saying that the NetNewsWire iPhone app is terrible. Based on user comments I’ve read, many people seem to be happy with it. I will say that, in it’s present version, I can’t use it. A reliable feed reader on my iPhone is important to me. This frustration led me to consider other options. Since there are many, many front ends to Google Reader for the iPhone, why not shop around? It was an easy decision. And since I decided to try out something new for my iPhone, I also decided to try out other desktop clients. It was sort of a reverse halo effect.

After sifting through a plethora of reviews for iPhone RSS readers, I decided to go with Byline (from Phantom Fish, current sale price: $3.99). I’m pleased with my choice. The interface is clean and simple. There are many customization settings, the best of which is that I can choose to cache from 25 to 200 feeds for offline viewing (great for subway commuting). I can also set it to cache items only when I’m using Wi-Fi, which is a handy option given I’m on a slow Edge network. Another nice touch is that I can choose to cache Web pages linked to feed posts. I can also read my feeds in landscape mode. It’s worth a look. The one glaring item I’m missing is the ability to mark a folder of feed items (or all items) as ‘read.’ As far as I can tell, I can only mark individual feed items as ‘read.’ A minor annoyance. According to the developer notes in the iTunes store, a new version is due out very shortly which promises to be a ‘major update.’ I’m looking forward to it.

As for a desktop replacement for NetNewsWire, the vote is still out. I’m currently testing two options: Gruml and feedly.

Gruml, currently in late stages of Beta, looks and operates much like NetNewsWire. The main difference is that Gruml offers more features. It allows me to send an article link from my feeds direct to a variety of social media sites. Or I can send an article direct to MarsEdit, which I find very handy (more blog tool integration is forthcoming). I can also post to Instapaper, my favorite iPhone ‘read it later’ app. More, I can share items and add notes to articles (options currently unavailable with NetNewsWire). So far, I like it. It’s easy on the eyes and is a quick, efficient way to get through a lot of feeds. It’s much easier to look at than Google Reader.

Feedly, on the other hand, is something completely different. It’s a free browser-based aggregation service (available on the Mac for FireFox or Safari) that presents your articles in a pleasant, customizable magazine style. It offers strong social media integration and fancy algorithm-based filtering/recommendations that purportedly improve over time based on reading habits. It’s also highly customizable. I’ve tried these kind of news readers before and never really cared for them, but this one is pretty slick. I vastly prefer it to the iGoogle service. I’m giving it a go. We’ll see if I like it as much a month or so from now.

Meanwhile, I’ve left NetNewsWire behind. I don’t miss it. If you have a suggestion for a killer feed reader for the desktop or iPhone, I’d love to hear about it.

A few notes of interest.

1. MacUpdate Spring Bundle: Yet another bundle for $49. Standout included applications are TechTool Pro, Parallels, Circus Ponies Notebook, and NetBarrier.

2. Google Wave: What would E-mail look like if it were invented today? Check out this video preview from the Google I/O developer conference. Pretty interesting and ambitious (and it’s open source).

3. Adobe CS4: Dvorak and WebKit. I recently learned two interesting bits about Adobe CS4. First, CS4 drops Opera as a built-in rendering engine and replaces it with WebKit (the open-source browser engine used by Safari and Chrome, among others). That will fix the problem I encountered with Opera. And for Dvorak users out there, I received word from a reader that Adobe CS4 now correctly handles Dvorak and Dvorak-Qwerty. Finally.

4. QIDO: A company called KeyGhost in New Zealand is now offering a hardware device that plugs into a USB keyboard and allows one to convert from Qwerty to Dvorak instantly without relying on spotty operating system support (especially from Windows) and even spottier application support. They’re sending me one to test out and review. More to come.

5. History of the Earth in 60 seconds. I came across this several months ago. Watch 4.6 billion years of history compressed into one minute. Cool.

6. MIT Media Lab Center for Future Story Telling. I also came across this many months ago and have been meaning to post it. Here’s an excerpt:

Research will range from on-set motion capture to accurately and unobtrusively merge human performers and digital character models; to next-generation synthetic performer technologies, such as richly interactive, highly expressive robotic or animated characters; to cameras that will spawn entirely new visual art forms; to morphable movie studios, where one studio can be turned into many through advanced visual imaging techniques; to holographic TV. It will draw on technologies pioneered at the Media Lab, such as digital systems that understand people at an emotional level, or cameras capable of capturing the intent of the storyteller.

The MIT Media Lab does some very interesting work. The new Center is slated to open in 2010, but research is already underway. Sounds intriguing. Can I work there?

MacHeist 3 is here.

There's a lot of controversy about the pros and cons (for developers of Mac software) about steeply discounted bundles of Mac applications, and MacHeist is at the core of it. The controversy revolves around what these kind of steeply-discounted bundles portend for third-party Mac developers. Will it ruin their ability to make a decent profit? Will it kill or maim third party development? Well, it's the third year of the MacHeist bundle, and I say the developers know well what they're getting in to. I'm not going to lose any sleep over it.

What we, users of Mac apps, need to know is that bundles are great deals, and MacHeist is hard to pass up. This year, I initially thought I'd pass on MacHeist, but I ended up purchasing it...even though I had no interest in many of the apps. Why? Because I could re-gift the ones I didn't want to my friends, and the few I did want justified the relatively small price. The price, by the way, is $39 for over $600 of apps, and if all applications are 'unlocked' (meaning they sell enough bundles) three more apps will be included to raise the total value to $950. Twenty-five percent of each bundle purchase goes to charity, which is an added incentive and a nice touch.

I decided to buy this bundle for Wiretap Studio so I could try this out as a replacement for my much-appreciated, but aging license of Audio Hijack Pro. What appeals to me about Wiretap is a much more simple interface and what looks to be a better (again, simpler) way to hijack audio. I also decided to spring for the bundle to get a Kinemac license. It looks like a promising app to create nice 3D animations, and at a retail price of $300, it's software that I wouldn't otherwise try.

Finally, I'm interested in Espresso 1.0 from MacRabbit, creator of my much-loved CSSEdit. I use TextMate, but I have to say...there haven't been many updates over the past few years. Espresso, on the other hand, seems poised to mature rapidly. Most people say it's a Panic Coda competitor, which I don't use. I do, however, use Panic's Transmit. If Espresso competently handles the chores that I rely on with TextMate and Transmit, then I'm all for it. I'm counting on the eventual unlocking of this app, I should add. It's the last app in the bundle, and I'm not clear what it'll take get unlocked. Still, every bundle I've purchased in the past has reached sale levels that permit unlocking of all apps, so I'm somewhat confident MacHeist will reach that goal. If not, I'm still content. It's still a good deal.

P.S. After I bought the bundle, I was pleasantly surprised by two apps. I like the included game 'World of Goo.' It's a lot fun and has great style. And I'm pleased with LittleSnapper, a screen capture utility from the makers of RapidWeaver, a great web development tool. As a user of SnapNDrag and Skitch for capturing and manipulating screenshots, I thought I wouldn't get much from LittleSnapper. But I like it. I like the library management, the clean and professional look of added text and other accoutrements (including callouts) that I can easily add to screenshots, and the ability to blur parts of my screenshots. It's still early in my testing phase, but this appears to be a promising tool that might just displace SnapNDrag and Skitch.

OmniWeb is now a free browser. I'm a huge fan. I purchased OmniWeb long ago to take advantage of this browsers powerful features. It used to cost $15, but now cost nothing as of last Wednesday.

There are many features of this browser that make it special.

OmniWeb can manually store a set of pages in a 'workspace' so that you can easily recall them later. For instance, I have created a named workspace with five sites I use for work; a named workspace with sites related to house hunting; and named workspaces for two different projects I'm currently researching. Handy.

It also displays thumbnail previews of open pages in a fly-out window, which is a nice way to visually navigate between sites.

The best part is that it allows you to save unique settings for individual domains. This is useful for anyone, but particularly useful in terms of accessibility. My father-in-law, for example, has bad eyesight and is not computer saavy. So I set him up with an OmniWeb workspace. All he has to do is click on his workspace, and all his favorite financial sites load. For each site, I used OW's per-domain settings to boost text size to the largest settings possible without breaking each respective site. I also set up each of his favorite sites to open at a particular place on the page so he doesn't have to scroll around to get to the sections he most wants to read. And I set per-site ad blocking: this feature is fine-grained enough to select blocking of known ad sizes, pop-ups, third-party sites, and/or blocked URLs. OmniWeb allows you to optimize an individual domain so you get only what you really want to see. Again, handy.

There's a whole lot I like about OmniWeb, so I was glad to read that the browser will continue to be updated by OmniGroup (at least through version 6.0 -- it's now at 5.9). I'd like to see it go open source some day, but that's not going to happen in the short term. By the way, the browser runs on WebKit, the same engine used by Safari.

The Omni Group also made several other apps free last week, including the screen effects and presentation tool OmniDazzle, the memory optimization tool OmniObjectMeter, and the disk cleanup tool OmniDiskSweeper.

Xyle scope for free. Not sure when this happened. Used to cost $20. I'm guessing this choice has a lot to do with the great success of Things. I wrote about Xyle scope in Jan. 2008. My conclusion then:

I almost bought this application but, in the end, I decided to stick with two free tools that perform most of the same feats as Xyle, even though I think they are much less elegant. I use Firefox when I'm working on websites, and have grown to rely on Chris Pederick's Web Developer and Joe Hewitt's Firebug.

I'm definitely adding Xyle scope to my toolbox now.

I spent the past month on a ship out in the Gulf of Mexico serving as a data manager for a research expedition. I won’t bore you with details about what I was doing, but I want to share some observations about my computing experience. I brought aboard a new 15" Macbook Pro running Leopard with a virtual install (using VMWare Fusion) of Windows 7 Beta. Windows was essential, as the database in which I did my day-to-day work was not Mac compatible. Here are some highlights:

- Data sharing: While many of the people on the trip used Macs, several people used PCs. Among us, we probably had about 30 Terabytes or so of external disk storage. Problems arose when we needed to share data. The PC people’s drives were generally formatted in NTFS. The Mac people typically used HFS+. The NTFS-formatted drives would mount on a Mac, but were read-only. The HFS+ drives would not mount on Windows PCs. No one used the FAT32 format, which is the only format that I’m aware of that is read/write on both platforms. We ended up formatting a few drives in the FAT32 format so these drives could be moved around and shared. Since my disk was one of the external drives that had to be shared around more than others, my solution was to set it up with multiple partitions: an HFS+ partition to use for my SuperDuper Clone backup, and a FAT32 partition for shared data. One interesting note: I formatted a 1TB drive with multiple partitions on a Mac in a matter of minutes. In comparison, it took about eight hours to format a 1TB drive with one FAT partition on a very robust and powerful PC laptop. Egads.

- Data backup: I was surprised that many people did not have a backup solution on the cruise. If their laptop tanked, they would not only potentially lose data, they would be out of commission for the duration of the expedition. I choose a cloned backup over Time Machine for this trip. The reason is simple: if something went terribly wrong with my laptop’s OS, I could at least boot from the cloned external drive and keep working until a point in time when I could take a time out to restore from the clone back. With Time Machine, I would have had to stop working until I solved the problem or restored the backup to the laptop (which can be very time consuming).

- Force-eject a CD: It’s good to know how to do this. At one point during my trip, I placed a corrupted DVD in my SuperDrive and couldn’t get it to eject. Usually, I can get a stuck disc to pop out by evoking terminal and typing the command ‘drutil tray eject.’ That didn’t work. I tried disk utility. That didn’t work. The solution: I had to disconnect the drive from Windows, as it was in use by Windows via VMWare Fusion.

- TextExpander: Data entry often entails typing the same thing over and over again. TextExpander is unbelievably useful for these sorts of repetitive tasks. In my case, I needed to paste the same blocks of text into my Windows database. I wasn’t sure if TextExpander would work from Mac to PC, but it did. It wasn’t as easy as it is on the Mac (i.e., I couldn’t use TextExpander abbreviations in Windows), but it did the job. Once I had TextExpander populated with a slew of repetitive text snippets, all I had to do was select a snippet from the Mac drop-down menu, then click on it to paste it to the clipboard, then paste into the relevant field in my Windows database. It was a bit cumbersome, but much easier than typing the same thing over and over again.

- Screenshots: I was planning to use Little Snapper to capture screen shots, but found this application to be too cumbersome and bloated for my tastes. I like the idea behind Little Snapper. It looks great. But it just didn’t fit into my workflow. I found myself turning to Yellow Mug’s SnapnDrag. It’s tiny, unobtrusive, and does the job well. It stays out of the way. I’ve tried so many different screen shots apps, and I keep coming back to SnapnDrag.

- iPhone: The only entertainment I brought on my trip was my iPhone. I brought music, books-on-tape, games, and some books to read via the Kindle and Stanza book reading apps. Overall, the iPhone did the job. I was duly entertained. The one exception is this: the tiny screen didn’t cut it for reading a book. It’s a nice idea. It’s not bad for quick reads like poetry or short stories. But it’s just not a comfortable or enjoyable experience when it comes to reading an entire book in my opinion. Next time I’ll bring a real book. Or perhaps I’ll have one of those Mac tablet-touchscreen-Kindlesque-thingies rumored to be just around the corner. Final point: the iPhone also served me well for screenshots on the go. In case you didn’t know this, if you press the two buttons on your iPhone or Touch at the same time, you device will take a snapshot of your screen and place the image in your Photo library. Very handy.

- VMWare Fusion: I can’t speak highly enough about this app. The ability to seamlessly run Windows alongside my Mac, to switch back and forth on the fly, to share folders, and to drag-and-drop between the two operating systems was priceless. Perhaps we take this for granted now, but just a few short years ago this would have been unthinkable.